Payroll Services
Accurate, Reliable, and Hassle-Free Payroll Management
Managing payroll accurately is one of the most critical responsibilities for any employer. While payroll processing systems may be reliable, they can’t account for unexpected disruptions like staff absences or resignations, which can jeopardise the continuity of your payroll operations.
With The Focus Group’s trusted Payroll Team, you can eliminate these risks entirely. We guarantee accuracy, save you time and money, and ensure peace of mind with 24/7 service and zero downtime.
Audit Your Existing Payroll
Our first step is to conduct a comprehensive payroll audit when taking over your payroll processes.
A payroll audit is a thorough analysis of your company’s payroll procedures to ensure accuracy, compliance, and efficiency. It examines factors such as active employees, pay rates, wages, and tax withholdings. Regular payroll audits – at least once a year – ensure your processes are up-to-date and aligned with legal standards.
Benefits of a Payroll Audit:
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Prevent payroll fraud by identifying ghost employees or mismarked time cards.
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Catch manual errors in data entry.
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Identify and correct calculation mistakes.
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Ensure terminated employees are removed from the system.
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Verify tax withholdings are accurate.
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Accurately manage paid or unpaid time off.
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Confirm compliance with employment laws (e.g., overtime pay).
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Compare hours paid to actual hours worked.
We Take Full Control of Your Payroll Process
Optimising your business means focusing on your strengths and outsourcing to experts where needed.
We streamline your payroll process by migrating your data into our secure Sage VIP system, ensuring seamless and efficient management. Using a data dump from your current system, we take full control of your payroll responsibilities.
Why Sage VIP?
The Sage VIP Premier Payroll and HRM System offers a fully integrated solution that includes:
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Unlimited employee management across multiple companies.
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Tools for generating legal, standard, and customised reports.
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A process-driven, systematic approach to HR.
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Paperless tools to streamline HR processes.
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Support for businesses paying employees in other African countries.
Optional Add-Ons for Enhanced Functionality
Create a VIP solution that best suits your business, with specialist add-ons and modules:
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Premier HR: A logical and integrated HR extension of Premier Payroll.
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Premier Employee Self-Service (ESS): An online tool for employees to update personal details, apply for leave, submit claims, and access payslips and IRP5s.
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Sage VIP Intelligence Reporting: Gain actionable insights from your payroll data.
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Sage SkillsMap: A cloud-based solution for recruitment and talent management.
Additional modules:
- Leave Management module
- Personnel Management (Basic HR) module
- Employment Equity module
- Skills Development module
- General Ledger module
- Job Costing module
- Loan module
- SMART (Payroll Reporting) module
- InfoSlips (electronic & mobile payslips) module
Comprehensive Payroll Tasks
Our Payroll Division offers customised payroll solutions to meet your specific needs.
Payroll Setup:
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Setting up payroll on our systems and processing employee information.
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Configuring employee benefits, such as healthcare contributions.
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Inputting annual leave balances based on client-provided data.
Monthly Tasks:
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Preparing payroll and processing overtime or leave payouts.
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Administering the salaries account.
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Paying employees directly via bank transfer.
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Issuing payslips (electronic or physical).
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Filing and submitting payroll-related returns, including PAYE, UIF, Skills Development Levies, and Employee Benefit contributions.
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Processing employee leave taken.
Monthly Tasks:
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Preparing tax reconciliations and returns as required by regulations.
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Issuing annual tax certificates to employees.
Streamlined Banking for Salary Payments
We simplify salary payments by creating a bank transfer file that includes employee bank details and payment amounts. This file can be uploaded directly to your bank, ensuring fast, secure, and accurate salary disbursement.
Payroll Reports
Our payroll system provides various reports that offer a comprehensive view of your payroll processing. These reports give you valuable insights into employee payments, tax filings, and compliance.
| Sample ID | Heading 1 |
|---|---|
| Leave Summary | This report offers a breakdown of leave transactions for a selected date range. |
| Payslip | This generates a payslip for any previously finalised Pay Run. |
| Pay Run | This is a summary of the pay run. |
| Payroll Journal | A summary of the values posted to the General Ledger in Accounting. |
| Payment Summary | The Payment Summary needs to be generated for each employee at the end of the tax year. |
| Bureau | This will show you an overview of all your companies which make use of Bureau services, not only on a payroll level, but also if a Bureau manages and makes all payments on behalf of your company. |
| Monthly PAYE | This report will display all the PAYE amounts for a pay run. |
| HELB Monthly Remittance | This report will display all the HELB payment amounts for a pay run. |
| Industrial Training Levy | This report will display the Industrial Training Levy amounts for a pay run. |
| P9A | This report will display all the employees’ tax information for the tax year including earnings, benefits and personal information. |
| Bank File Reconciliation | This report displays the bank file information per employee. |
Request a Demo to explore the reporting capabilities of our payroll solutions.
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CV – Intermediate
R2 000,00A professional CV for candidates with less than 5 years’ work experience.
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Ready to Get Started?
Whether you’re looking to streamline your HR operations, develop new policies, or enhance employee performance, our expert team is here to support you.
Contact Us Today to discuss how we can help your business thrive.